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*GREENWICH CONDOMINIUM*

Minutes of the 2004 Board of Directors Meeting

MINUTES OF APRIL 30, 2004

BOARD MEETING

 

The meeting was called to order at 8:00 p.m.  Present at the quorum call were:

            J.D. Underwood       Irma Nieves

            Jose Canto               Deborah Ramirez

           

 

The chair announced there was a quorum and the meeting was official. JD presented a motion to accept the minutes of the last board meeting. Irma seconded. The motion was unanimously approved.

New Business:

  1. Discussion of the 2005 budget.

JD spoke about late fees for maintenance. Suggestions from unit owners:  To accrue interests and penalties to the late fees. To send out new flyers that remind unit owners that maintenance payments are due on the first day of the month. To issue numbered maintenance coupons to unit owners.

Complaint: A unit owner informed the board that she was unable to do laundry on the second floor because of repeated flooding. The second floor laundry room had flooded again on the night of the board meeting. The problem seems to be caused by someone dumping cat litter or some other substance down the laundry room sink. This is causing a hardship and an unnecessary expense to Greenwich Condo. Unit owners were reminded that the board will start issuing fines to residents who are responsible for these violations.

Jose made a motion to accept the new budget. Irma seconded. The 2005 budget was approved.

B. Discussion of what has been paid from the second (July-December) assessment.

A detailed account of second assessment expenditures was presented to unit owners. Owners were further informed that cancelled checks of the expenditures from the second assessment were available for their inspection in the office.

C. Discussion of adopting a third assessment in the amount of $566,742.83 (May 15, 2004)

JD explained the history behind the third assessment and why it is necessary for replacement of the risers and other capital improvement. A discussion with participation from unit owners followed. Canto made a motion to accept the third assessment. Irma seconded. It was unanimously approved.

D. Cleaning bids

A brief discussion followed on the cleaning contract. Unit owners complained that some maintenance workers are not doing a good job and that Almar Inc., the maintenance company under contract with Greenwich Condo., does not properly supervise their employees. Unit owners also complained that common areas are not being properly cleaned. A discussion followed about dropping the Almar contract and seeking bids for a new, more efficient and more cost-effective cleaning service. No decisions were made or motions presented on this issue.

Adjourn

Irma made a motion to adjourn the meeting. Canto seconded. The meeting was adjourned.

 

original signed by secretary___

Deborah Ramirez, Secretary

_______________________________________________________________________

 

MINUTES OF MARCH 10, 2004

BOARD MEETING

 

The meeting was called to order at 7:30 pm.  Present at the quorum call were:

            J.D. Underwood                  Irma Nieves

            Jose Canto                           Deborah Ramirez

            Stephen Ramirez

            Rosie Capo

 

The chair announced that there was a quorum and the meeting was official and then handed off the chair to the vice president for the remainder of the meeting.

 

Discussion of fines for rule violations and moving hours.

 

J.D. Underwood made a motion to discuss imposing of fines to owners as a result of violations regarding disposal of unwanted items and/or any violation of condo rules. Discussion followed. Jose Canto seconded the motion. The motion included fines as follows: first violation $15; second violation $25 and third violation $50. A complete copy of the fines is available in the office.

 

J.D. Underwood made a motion to authorize the security guard to require certificate of approval from Condo board or proof of previously scheduled move. Jose Canto seconded the motion. Irma Nieves called a vote. It was unanimously approved by board members.

J.D. Underwood made a motion to discuss Rules regarding hours of moving. A discussion followed. The board reaffirmed that moving hours are to be Monday through Friday, from 8 a.m. to 5 p.m.

 

Both motions were approved unanimously.

 

Discussion of Anthony Simmons contract and termination of payment.

 

J.D. Underwood made a motion to stop weekly payments claimed due by Anthony Simmons as of midnight Wednesday, March 10, 2004. Motion seconded by Jose Canto. Discussion followed. As part of the discussion unit owners were advised of the settlement offer made by the Board in the amount of $16,500.00 for the balance of Mr. Simmons purported contract and Mr. Simmons refusal to accept that amount after having previously acknowledging that sum as satisfactory settlement.  A vote was called by Irma Nieves. The motion was unanimously approved by the Board.

 

Irma Nieves called a motion to adjourn. Jose Canto seconded the motion. The motion was unanimously approved.  The meeting was adjourned.

 

original signed by secretary  

Deborah Ramirez, Secretary

______________________________________________________________________

 

MINUTES OF January 17, 2004

BOARD MEETING

 

A special meeting was called on Saturday, Jan. 17, 2004 to choose a contract for riser lines repair.  Present at the quorum call were:

            J.D. Underwood                  Jose Canto

            Deborah Ramirez

            Stephen Ramirez

            Maria Siciliano

 

The chair announced that there was a quorum and the meeting was official.

JD opened the meeting with an explanation that the risers repair expense exceeds 5 percent of the annual budget and therefore the board needed to obtain bids and vote on the expenditure.

He informed the board that five bids were obtained for the riser repairs and that an ad hoc committee examined the proposals for cost effectiveness and quality.

JD recommended accepting Miami Shores contract and shutting down all lines at a proposed savings of $12,000 per line.

 

Deborah made a motion to accept the Miami Shores bid and to open the discussion. Stephen seconded the motion.

Unit owner Anthony Simmons expressed concern that shutting the lines would leave condo residents without AC for several days and create an inconvenience. JD proposed that Simmons as Greenwich liaison and independent contractor write a memo to the board after asking each unit owner on the riser line whether they would be willing to contribute extra money toward turning the lines back on at the end of each work day during the riser repair project. Simmons informed the board he could not do this.

 

Motion to accept Miami Shores bid was unanimously approved.

 

A motion was made and accepted to make the last Wednesday of the month the date for board meetings.

 

Canto made a motion to adjourn the meeting, Stephen seconded it. JD announced meeting was adjourned.  

 

original signed by secretary  

Deborah Ramirez, Secretary

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